Privacy Policy
Effective date: 1 October 2026 Last updated: 1 October 2026
www.Kaapi.app respects your privacy and aims to be clear about what information we collect, why we collect it and how it is used.
This Privacy Policy applies when you visit www.Kaapi.app, use its applications or tools, create an account, generate or save coffee recipes, submit feedback, use shared recipe features, or otherwise interact with services provided through www.Kaapi.app.
In this policy, www.Kaapi.app may also be referred to as we, us or our.
1. Information we collect
The information we collect depends on how you use www.Kaapi.app.
Account information
When you create or use an account, we may collect information such as:
- your name
- email address
- account identifier
- authentication information
- account status
- plan, access level or entitlement information
Passwords, where applicable, are handled through our authentication systems and are not intended to be stored by us in readable form.
Coffee and recipe information
When you use tools available through www.Kaapi.app, such as Recipe Builder or Coffee Starter, we may process information you provide about your coffee and brewing preferences, including:
- coffee name
- roaster
- origin
- processing method
- roast information
- brewer
- grinder
- grind settings
- coffee dose
- water quantity
- water temperature
- brewing preferences
- generated recipes
- manually created recipes
- recipe revisions
- favourites
- brewing notes
- brew feedback and results
This information may be associated with your account when you save it.
Shared recipes
If you choose to share a recipe, www.Kaapi.app may create a share link and store information required to make that recipe available according to the visibility option you select.
Depending on the feature, recipes may be:
- private
- accessible through a shared link
- publicly accessible
You should avoid including personal, confidential or sensitive information in recipe names, notes or other fields that you choose to make publicly accessible.
Feedback and support
When you submit feedback, report a problem, request a feature or contact us, we may collect:
- information you provide
- your contact details
- the page or feature involved
- technical information useful for investigating the issue
Usage and technical information
When you use www.Kaapi.app, our systems may automatically receive limited technical information such as:
- IP address
- browser type
- device type
- operating system
- requested pages
- timestamps
- application events
- error information
- security-related events
- usage counts
- feature interactions
We use this information to operate, secure, troubleshoot and improve the service.
2. Why we use your information
We may process information to:
- create and maintain your account
- authenticate you securely
- provide www.Kaapi.app coffee tools
- generate coffee recipes and recommendations
- save and retrieve your recipes
- maintain recipe revisions and favourites
- provide recipe sharing features
- maintain monthly or plan-based usage limits
- provide customer support
- respond to feedback and feature requests
- investigate technical problems
- prevent fraud, abuse and unauthorised access
- protect www.Kaapi.app, its users and its systems
- understand how features are being used
- improve the reliability and usability of www.Kaapi.app
- comply with legal obligations
We aim to collect only information reasonably necessary for these purposes.
3. Recipe Engine data
www.Kaapi.app uses software systems to process brewing information and produce recipe recommendations.
Information submitted to the www.Kaapi.app Recipe Engine may be processed automatically to generate a result.
We may retain inputs, generated outputs and related technical information where necessary to provide features such as saved recipes, recipe history, troubleshooting, usage controls and service improvement.
Generated recipes are intended as brewing guidance.
4. Improving www.Kaapi.app
We may analyse product usage, brewing inputs, generated results, feedback and technical information to understand how www.Kaapi.app performs and to improve our tools.
Where practical, we may use aggregated or de-identified information so that it is not directly associated with an identifiable user.
We do not sell your private recipe content or use it for unrelated advertising purposes.
5. Cookies and similar technologies
www.Kaapi.app may use cookies, local storage or similar technologies to:
- keep you signed in
- maintain secure sessions
- remember application state
- protect the service
- maintain preferences
- understand basic service usage
Some features may not work correctly if essential storage or cookies are disabled.
If we introduce non-essential analytics, advertising or similar technologies that require additional consent under applicable law, we will provide appropriate controls.
6. How we share information
We do not sell your personal information.
We may share or process information with service providers that help us operate www.Kaapi.app, including providers of:
- application hosting
- databases
- authentication
- infrastructure
- email delivery
- security
- monitoring and error reporting
- analytics, where enabled
Our infrastructure may include services provided by companies such as Vercel and Supabase.
These providers may process information on our behalf according to their respective roles, contractual arrangements and privacy practices.
We may also disclose information where reasonably necessary to:
- comply with applicable law or a valid legal request
- investigate fraud, misuse or security incidents
- protect the rights, safety or security of www.Kaapi.app or its users
- establish, exercise or defend legal claims
If the ownership or operation of www.Kaapi.app changes through a merger, acquisition, restructuring or transfer of assets, relevant information may be transferred as part of that transaction subject to applicable law.
7. International processing
Some technology providers used by www.Kaapi.app may operate infrastructure or personnel outside India.
As a result, information may be processed or stored outside the country in which you live.
Where applicable, we take reasonable steps to use service providers and arrangements that allow personal data to be processed in accordance with applicable data protection requirements.
8. Data security
We use reasonable technical and organisational safeguards intended to protect personal information from unauthorised access, disclosure, alteration, destruction or misuse.
These measures may include:
- access controls
- authentication controls
- encrypted network connections
- restricted database permissions
- server-side access checks
- rate limiting
- security logging
- separation of application components
- monitoring for suspicious activity
No internet-connected service can guarantee absolute security.
You are responsible for keeping access to your email account and www.Kaapi.app account secure.
If you believe your account or information has been compromised, please contact us.
9. How long we keep information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including providing the service, maintaining security, resolving disputes and meeting legal obligations.
We may retain:
- account information while an account remains active
- saved recipes until they are deleted or the associated account is deleted
- security records for a reasonable period
- limited records required to prevent abuse or enforce usage restrictions
- information required by law
We may retain aggregated or properly de-identified information that no longer identifies an individual.
10. Deleting recipes and account information
Where the relevant feature is available, you may delete individual saved recipes directly through www.Kaapi.app.
You may also request deletion of your account and associated personal information by contacting us.
Some information may remain temporarily in backups, security records or systems where retention is required for legal, fraud-prevention or legitimate security purposes.
Shared or public content may also remain temporarily available through cached systems after deletion.
11. Your privacy choices and rights
Depending on applicable law, you may have rights relating to your personal data, including the ability to:
- request information about personal data we process about you
- request correction of inaccurate information
- request completion or updating of information
- request deletion of eligible personal data
- withdraw consent where processing is based on consent
- raise a grievance about our handling of your personal data
We may need to verify your identity before acting on a request.
Some information may need to be retained where permitted or required by law.
12. Children
www.Kaapi.app is intended for general coffee education and brewing use.
If applicable law requires parental or guardian consent before we can process the personal data of a child, we will apply the required safeguards.
If you believe a child has provided personal information to www.Kaapi.app without appropriate consent, please contact us.
13. Public and shared content
Information you deliberately make public is different from information stored privately in your www.Kaapi.app account.
If you publish or publicly share a recipe, other people may be able to:
- view the recipe
- copy its brewing information
- save it
- share the link
Do not publish information you want to remain private.
Changing or deleting a shared recipe does not guarantee deletion of copies that other people may already have created outside www.Kaapi.app.
14. Third-party links
www.Kaapi.app may contain links to third-party websites or services.
Their handling of personal information is governed by their own privacy policies.
We recommend reviewing the privacy practices of third-party services before providing information to them.
15. Business and white-label services
www.Kaapi.app may provide services to coffee roasters, cafés, educators or other organisations through customised or white-label versions of its tools.
Where an organisation provides a service powered by www.Kaapi.app to its own customers, the organisation and www.Kaapi.app may have different responsibilities for personal data depending on how that service is configured.
Additional privacy information or data-processing terms may apply to these services.
16. Changes to this Privacy Policy
www.Kaapi.app may update this Privacy Policy from time to time.
When we make material changes, we will update the date at the top of this page and, where appropriate, provide additional notice.
17. Contact and privacy requests
For questions about this Privacy Policy, privacy requests or complaints, contact:
www.Kaapi.app Website: https://www.kaapi.app Email: lab[at]kaapi.app
For security reasons, we may ask you to verify control of the email address associated with your www.Kaapi.app account before completing certain requests.